| Article 5 |
The first time a shareholder uses the platform, they shall carry out registration. After logging into the platform and saving their email address, and receiving and clicking on the verification message, the registration process is completed.
A shareholder who intends to attend a shareholder meeting by video conferencing shall carry out registration on the platform during the period from the date electronic voting begins for the current shareholder meeting until any time more than 2 days before the shareholder meeting.
A proxy solicitor or proxy agent who intends to attend a meeting by video conferencing shall fill out a Letter of Intent by Proxy Solicitor or Proxy Agent to Virtually Attend Shareholder Meeting (hereinafter, "Letter of Intent to Attend Virtually"), and deliver it to the company or its shareholder services agent to carry out registration on the platform during the period from the date electronic voting begins for the current shareholder meeting until 4 p.m. on the third day before the shareholder meeting.
Anyone who fails to complete registration within the relevant deadline under the preceding two paragraphs, in the case of a hybrid shareholder meeting, may attend the meeting only physically; in the case of a virtual-only shareholder meeting, they may not attend the meeting.
If anyone who has registered under paragraph 1 or 2 to take part in the meeting by video conferencing intends to attend the physical shareholder meeting in person, they shall, more than 2 days before the shareholder meeting, by the same means they used to register, withdraw the registration. In the absence of a timely withdrawal, they may attend the shareholder meeting only by means of video conferencing.
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| Article 6 |
If an issuer intends to convene a shareholder meeting by means of video conferencing, it shall, within the period specified by TDCC, register on the specified information reporting website.
TDCC will publicly announce the limit on the number of issuers who may register per day. It will do the same for any adjustment to that limit.
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| Article 7 |
When an issuer applies to TDCC for use of the platform, the issuer or its shareholder services agent must, more than 7 days before the date on which electronic voting for the current shareholder meeting will begin, use the electronic certificate it designated for use on the platform to input relevant data into the platform including the meeting time and meeting method.
When any other convener applies to TDCC for use of the platform, the applicant must, more than 10 days before the date on which electronic voting for the current shareholder meeting will begin, submit an eVoting platform application, affixing the same signature/seal they used on their contract with the authorized shareholder services agent, and authorize the shareholder services agent to, more than 7 days before the day on which electronic voting for the shareholder meeting will begin, use the electronic certificate they designated for use on the platform to input relevant data into the platform including the meeting time and meeting method.
If there is a need to change any data input by the issuer or other convener or the shareholder services agent thereof under the preceding two paragraphs, TDCC must be notified to make the change more than 4 days before the date on which electronic voting for the shareholder meeting will begin.
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| Article 8 |
When TDCC reviews the eligibility of issuers or other conveners who have applied to use the platform, if it finds that an applicant fails to meet any condition set out in Article 44-11 of the Regulations Governing the Administration of Shareholder Services of Public Companies (hereinafter, the "Shareholder Services Regulations"), or the date for holding of the meeting has already reached the upper limit publicly announced by TDCC on the provision of service use on any single day, TDCC will notify the issuer in writing to change the meeting date or meeting method.
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| Article 9 |
If any proxies have been solicited or any shareholders have engaged proxy agents for a meeting, the issuer or other convener shall, by 8 p.m. on the third day before the meeting, deliver to TDCC, using the format and method prescribed by TDCC, the information on proxy solicitors and proxy agents who have completed Letter of Intent to Attend Virtually and information on shareholders who have delivered proxies and shareholders who vote in writing.
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| Article 10 |
When an issuer or other convener holds a shareholder meeting with video conferencing, they shall upload or disclose relevant information as provided below:
- Upload the meeting agenda handbook, annual report, and relevant meeting materials to the platform by 30 minutes before the meeting begins.
- Before the meeting begins, duly compile a statistical statement of the number of shares obtained by proxy solicitors through solicitation, the number of shares represented by proxy agents, and the number of shares represented by shareholders exercising voting rights in writing or electronically and disclose the statement on the platform.
- When the chair calls the meeting to order, disclose on the platform the number of shares represented by attendance at the meeting.
- After the procedures for the tallying of votes have been completed for each proposal and election, upload to the platform the results of the voting and the list of names of those elected and list of names of those not elected as directors and supervisors (including the numbers of votes cast on the proposals and in the elections).
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| Article 11 |
When, with respect to a shareholder meeting with video conferencing to be convened by an issuer or other convener, there occurs any postponement or reconvening of the meeting as set out in Article 44-20, paragraph 1 of the Shareholder Services Regulations, they shall, on the day of the shareholder meeting, notify TDCC in writing, affixing their seal/signature-of-record, and specify the dates and times of postponement or reconvening of the meeting.
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| Article 12 |
A shareholder, proxy solicitor, or proxy agent who has registered to attend the shareholder meeting by video conferencing in accordance with Article 5 may, from 30 minutes before the meeting begins until the close of the meeting, use an identity verification method set out in Article 4 to log in. Once the platform verifies their identity and they complete sign-in on the platform, they are deemed to have attended the meeting in person.
One who has completed sign-in in accordance with the preceding paragraph may, on the platform, watch the direct broadcast of the shareholder meeting, raise questions, vote, and submit extraordinary motions or propose amendments to the contents of the original proposals. However, one who has exercised voting rights in writing or by electronic means, has not withdrawn their declaration of intention, and then takes part in the shareholder meeting by videoconferencing may not, with the exception of extraordinary motions, further exercise any voting rights on the original proposals or propose amendments to the original proposals or exercise voting rights on amendments to the original proposals.
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| Article 13 |
When a shareholder, proxy solicitor, or proxy agent, before the chair announces the close of voting, casts a vote on any proposal or a vote on any election through the video conferencing platform, their declaration of intention is deemed served on the company. If they make no declaration of intention, they are deemed to have waived their voting right.
When a shareholder, proxy solicitor, or proxy agent, before the chair announces the close of voting, amends through the video conferencing platform their declaration of intention with respect to a vote they have already cast, they are deemed to have withdrawn the previous declaration of intention, and the amended declaration of intention shall prevail.
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